Job vacancy Administrative  assistant  

JOB BY
Skill Set 365
11 Lockhart Avenue, Patrick City, Kingston
  (876) 542-7033

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WORK AT
Ministry of Science Energy & Technology
Job Type
Employee
Job Status
Full Time
Announced
16 September, 2020
Job Title

Administrative  assistant  

Job Location
Job Presentation

A d ministrative Assistant (GMG/AM 2 ), in the Government Electrical Regulator (GER) Department, salary range $986,421 – $1,172,544 per annum and any allowance(s) attached to the post.

Job Purpose

Reporting to the Manager Customer Affairs, the Administrative Assistant is responsible for providing administrative and secretarial services to support the effective and efficient operations of the Department.

K e y Responsibilities

T echnical/Professional

 Drafts letters and replies to correspondence on behalf of the Manager; ensures that all incoming documents requiring the Manager’s approval/signature are in order, and ensures that the documents thereafter are dispatched;

 Maintains the Manager’s calendar; highlights critical important matters/issues for discussion

and action;

 Establishes and maintains a log for all incoming/outgoing correspondence; takes action as directed and where required; follows-up on correspondence;

 Arranges meetings, records and produces Minutes for meetings;

 Arranges functions and events as required; ensures all logistical arrangements are in place for meetings;

 Develops and maintains an accurate and up-to-date filing/document management system for easy retrieval of documents;

 Assists with the preparation of documents (newsletters, brochures, handouts) as required.

 Prepares reports as required;

 Performs any other related duties consistent with the category, nature, functions and objectives of the job.

R equired Knowledge, Skills and Competencies

 Good oral and written communication skills

 Excellent customer service skills

 Excellent interpersonal skills

 Ability to work well in a team as well as alone

 Results-oriented

 Good organisational skills.

 Administrative management skills

 Problem-solving decision making and analytical skills

 Good report writing skills

 Proficiency in the use of Microsoft Office Suite and other relevant computer applications

 Good events planning and management skills

 Excellent records and information management skills

 Knowledge of organizational policies and procedures

Mi n i mum Required Qualification and Experience

 Associate Degree in Business Administration or equivalent

 At least 2 years’ experience in a similar position

Applications accompanied by Résumés should be submitted no later than Tuesday, 22 nd S eptember, 2020 to:

D i rector,

H uman Resource Management and Development

Mi n i stry of Science, Energy and Technology

PC J Building, 2 n d Floor

36 Trafalgar Road

K i ngston 10

E mail: careers@mset.gov.jm

A d ditional details may be viewed on the Ministry’s Website: www . m s et.gov.jm

P l ease note that only shortlisted applicants will be contacted .

Valid Till
22 Sep, 2020


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