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Job vacancy Administrative assistant
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Ministry of Science Energy & Technology
A d ministrative Assistant (GMG/AM 2 ), in the Government Electrical Regulator (GER) Department, salary range $986,421 – $1,172,544 per annum and any allowance(s) attached to the post.
Reporting to the Manager Customer Affairs, the Administrative Assistant is responsible for providing administrative and secretarial services to support the effective and efficient operations of the Department.
K e y Responsibilities
Drafts letters and replies to correspondence on behalf of the Manager; ensures that all incoming documents requiring the Manager’s approval/signature are in order, and ensures that the documents thereafter are dispatched;
Maintains the Manager’s calendar; highlights critical important matters/issues for discussion
Establishes and maintains a log for all incoming/outgoing correspondence; takes action as directed and where required; follows-up on correspondence;
Arranges meetings, records and produces Minutes for meetings;
Arranges functions and events as required; ensures all logistical arrangements are in place for meetings;
Develops and maintains an accurate and up-to-date filing/document management system for easy retrieval of documents;
Assists with the preparation of documents (newsletters, brochures, handouts) as required.
Prepares reports as required;
Performs any other related duties consistent with the category, nature, functions and objectives of the job.
R equired Knowledge, Skills and Competencies
Good oral and written communication skills
Excellent customer service skills
Excellent interpersonal skills
Ability to work well in a team as well as alone
Good organisational skills.
Administrative management skills
Problem-solving decision making and analytical skills
Good report writing skills
Proficiency in the use of Microsoft Office Suite and other relevant computer applications
Good events planning and management skills
Excellent records and information management skills
Knowledge of organizational policies and procedures
Mi n i mum Required Qualification and Experience
Associate Degree in Business Administration or equivalent
At least 2 years’ experience in a similar position
Applications accompanied by Résumés should be submitted no later than Tuesday, 22 nd S eptember, 2020 to:
D i rector,
H uman Resource Management and Development
Mi n i stry of Science, Energy and Technology
PC J Building, 2 n d Floor
36 Trafalgar Road
K i ngston 10
E mail: firstname.lastname@example.org
A d ditional details may be viewed on the Ministry’s Website: www . m s et.gov.jm
P l ease note that only shortlisted applicants will be contacted .
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